Super Boosters

Important Links & Documents

• Fundraiser Approval Request Forms
  • Download Regular PDF HERE
  • Download Fillable PDF HERE
• 2024-25 Approved Fundraisers - MASTER LIST
• BHS Super Boosters Handbook
• Accounting Guide (TUSD ASB)
• Cash Handling and Fiscal Responsibility
• Student Fees
• Income Expense Statement Form

Kori Morrison / President

• kmorrison@tustin.k12.ca.us

Nikki Bertoni / Treasurer

• nikkibertoni@me.com

Shannon Hilmar / Secretary

• shilmar@tustin.k12.ca.us

Super Booster Meeting Agendas & Meeting Minutes

2024 FALL MEETING - August 26, 2024

• Meeting Agenda
• Meeting Minutes

Super Booster Fundraiser Approval Process

All fundraisers must be approved by both Super Boosters and Administration at BHS. A master list of the approved fundraisers is maintained by TUSD staff. The master list is updated as new fundraisers are approved. 

Any fundraiser on the master list is owned and controlled by the assigned booster group as long as they hold that fundraiser a minimum of every other year (this does not include Restaurant Fundraisers). In other words, any group can choose not to do a fundraiser they control for one year, but not for two years or more. In an off year, another group could do the fundraiser, but only with the understanding the assigned booster group has the right the following year to take back the fundraiser.

Restaurant Night fundraisers are limited to one per night, so be prepared to have multiple date options available in case the initial date you are requesting is already taken.

Process for Fundraiser Approval:

1. Complete Fundraiser Approval Request Form. Allow for a two week approval process.
   1. Download Regular PDF HERE
   2. Download Fillable PDF HERE
2. Submit completed form by email to Beckman High School Admin:
3. Email: kmorrison@tustin.k12.ca.us
4. Fundraiser is reviewed, and approved or denied. Boosters organization submitting request will be notified via email.
5. Approved fundraisers are added to Master List which is maintained by BHS Staff.
   • 2024-25 Approved Fundraisers - MASTER LIST

Please check the availability of dates you are considering for your Restaurant Night before booking with restaurants and sending in your Fundraiser Approval Forms!

**PLEASE NOTE: Restaurant Fundraisers will only be Approved for MON – THURS NIGHTS

Other Fundraising Opportunities

• Restaurant Nights
  • Chick-fil-a
  • Chipotle
  • The Stand
  • Handel's Ice Cream
  • California Pizza Kitchen
  • Rubio's
  • Miguel's Jr.
  • Wahoo's - email fundraiser@wahoos.com for more information.
  • BJ's Restaurant & Brewhouse
• Community Discount Card
  • No up front charge
  • Cards sell for $15, Boosters keep $7.50 per card sold
  • Contact: Greg Poyar / greg@cdccard.com / 800-974-6275
• Online Fundraising Companies (Crowd Funding) that have been used successfully here at Beckman:
  • eTeamSponsor
    • Contact: Dylan Garrity / 714-599-0176
  • SnapRaise
    • Contact: Mitch Core / 231-360-7217
• World's Finest Chocolate
  • There is no up-front cost to use our fundraiser, your payment is due once your fundraiser has concluded or 30 days after receiving your chocolate
  • Students typically sell 1-5 boxes each
  • You earn $24-$30 profit per box sold
  • Our fundraisers are typically ran for 2 weeks, but you can run for longer or shorter if you wish
  • I can get a fundraiser started for you in as little as 4 days
  • If you are feeling hesitant to try us, we offer a profit guarantee in writing so that you can try us at no risk
    • For example: if you typically sell cookie dough and earn $10,000 doing so, we will guarantee to raise you $11,000 otherwise we will make up for the difference
  • If you are a new customer, you are eligible to receive up to $1,800 worth of free chocolate

  • Please reach out if you have any questions or if would like for me to save a spot for you on our calendar: Channing Wallen - cwallen@wfchocolate.com / Tel: (773) 579-6405 (Available Through Call & Text)

 

Beckman High School Fence Banners - 2024/2025

This is a great way for Booster Clubs to passively fundraise! Beckman High School has a limited number of Banner spots available on the fence leading into the school on the corner of Bryan & Rubicon/Patriot Way.

When a banner is purchased by someone supporting a specific Booster Club (example: Realtor purchases a banner through Boys Lacrosse), that Booster Club (Boys Lacrosse) will receive 80% of the banner fee.

The remaining 20% of the fee goes into Beckman’s General Athletic Fund account to help offset additional athletic costs.

Banner Sales details:

• COST:
  • $1,000 per semester for Banners facing Front (toward the parking lot/Bryan Ave.)
  • $400 per semester for Banners facing Back (towards the track).
• AVAILABILITY:
  • Banner sales are on a first come, first serve basis.
  • There are 16 spots available facing each direction (16 on front side, 16 on Back side).
• SIZE & ARTWORK:
  • The dimensions of the banner shall be NO LARGER than 6 feet in length by 4 feet in height (Banners can be smaller in size, but the cost remains the same.)
  • Art work must be submitted to Kori Morrison in the front office before a reservation will be considered.
  • All Banners must be pre-authorized before being considered for our fence and they must meet TUSD Banner guidelines.
  • The sponsor/customer shall supply their own banner. 
• BANNER PLACEMENT:
  • The School Site will be responsible for hanging the banners on the fence.
• QUESTIONS:
  • Please contact our Athletic Secretary, Kori Morrison
    • kmorrison@tustin.k12.ca.us

DOWNLOAD 2024-25 BANNER CONTRACT HERE

Fundraiser Advertising

In addition to using your own Booster Club’s Social Media and Communication channels, please forward along flyers in PDF or JPG formats to the following contact:

• BECKMAN HS PARENT SQUARE COMMUNICATIONS - Kori Morrison: kmorrison@tustin.k12.ca.us

Beckman High School Super Boosters Non-profit, 501 (c)(3) Status

• Our EIN # is:  55-0862096
  • All Booster Clubs share the Super Boosters EIN, which is why many times companies you do fundraisers with will make the checks payable to Beckman High School Super Boosters.
• Click HERE to download the Beckman High School Super Boosters original determination letter for our 501(c)(3) status.
  • The date may look old, but the IRS does not issue new letters once the determination is made.
• Beckman High School Super Booster's EIN is listed on the letter and is also public information.
  • Anyone with this information can automatically check our status online via the search tool on the IRS website HERE.

Getting Signers Added and/or Removed on Booster Club  Bank Accounts

Below are the steps to changing signers at US Bank. If your signers are staying the same, no action is needed. If one signer is changing, ALL SIGNERS need to complete the below process, including current signers staying on.

Step 1:

• Fill out Google Form below, providing information on all account signers.
• Please designate ONE person within your booster club (usually Treasurer) to fill out the form on your group’s behalf. Please list all current signers on the form. Booster groups need at least 2 signers.
  • Link to Google Form here: https://forms.gle/Wf3AopdsK8BaRZsWA

Step 2:

From the information obtained via the Google Form, the Super Booster Treasurer will complete, sign, and send over Minutes to the bank.

Step 3:

New signers will need to complete the Signer Info document HERE. Existing US Bank signers (with booster group or personal accounts) do not need to complete the document. It may be hand delivered to the US Bank location (13301 Jamboree Road, Tustin, CA), or you may email it to Daniel Nieves (daniel.nieves@usbank.com) with the followoing in the Subject Line: “Key123" (this ensures the email is encrypted and secure).

Step 4:

Your banker will contact you with instructions to verify your identity via FaceTime or Webinar. Please have identification readily available (CDL, Passport, etc.). This process should take less than 30 seconds.

If you choose to hand deliver your form to the bank they can verify your identity in person at the bank location.

**PLEASE NOTE: If you are going to the bank in person to deliver your signer doc and be ID’d, please email your banker ahead of time to let them know when you are stopping by**

Step 5:

The signing of maintenance, resolution and signature authorization cards will be done via DocuSign remotely, no bank appointment is necessary.

All signers for the Booster Club need to schedule their DocuSign for the SAME BUSINESS DAY, AND THE SIGNING NEEDS TO BE COMPLETED ON THAT DAY BY 2:00pm.

This will save everyone from having to go in to the bank. Groups can schedule their DocuSign day with their banker at their convenience after Steps 1-4 are completed.

Please contact our Super Booster Treasurer, Nikki Bertoni (nikkibertoni@me.com) with questions about the process.

Corporate Match Donations for Booster Clubs

***IMPORTANT:  Please make sure that your Booster Club is identified somewhere on the check that is being issued (in the memo, notes or comments section of the communication from the Company & Corporate Matching Vendor). Since all Booster Clubs share the same Tax ID number, and the Tax ID number is only affiliated with "Beckman High School Super Boosters Club", all of the checks received will be made out to "Beckman High School Super Boosters Club".  Therefore, in order for us to get your checks to you, we need some additional information included with the check.

If your Booster Club is expecting a Corporate Matching Check, we ask that you please verify the amount with the corporate match online program first.  Then email our Super Booster Treasurer, Nikki Bertoni (nikkibertoni@me.com) when the funds are available.  At that time, Nikki can initiate the transfer of funds to Super Boosters and we can issue a check and notify the respective Booster Club.  Checks will be left in the file box in the Athletic Office, in a hanging file labeled “Super Boosters”.

Athletic Clearance

• Download Packet & Instructions HERE
• Pay Transportation Fee HERE

 

BSN Clothing/Gear Contract (For Practice & Fan Gear)

Beckman Athletics is now contracted with BSN Sports.

This relationship gives our athletic teams various discounts on branded athletic clothing items and gear.

Similar to all of the local vendors many of us use, BSN has the ability to personalize items (practice gear, spirit wear, etc.) and can even set up team websites for online sales.

Since they are a large company they may have access to more inventory than some of the smaller vendors.

This contract also has the benefit of returning a percentage of sales to Beckman Athletics, which in turn, benefits all of our student-athletes.

Please contact Beckman’s BSN Sports Representative, Steve Polley, via email (spolley@bsnsports.com), or cell at 714-501-7121, with any questions you might have.

• BSN is an apparel / equipment company that we have a new contract with for Uniforms / Team gear. Previously had an agreement with Eastbay.
• The new agreement has been sent out to coaches. Vendors will charge a certain percentage off the sticker price.
• We are switching to Nike for all uniforms. We want to be an exclusively Nike school. If using district money to purchase uniforms / game day apparel, etc... It must be Nike and ordered through BSN. If you are ordering through booster funds (not district funds) for spirit wear, etc..., it’s not required. If you can find a better deal, you can use whatever company you want.
• BSN bought out Eastbay. Old rep is now working with BSN. Many of the old orders are still available.
• They will also set up an online store for apparel. You can purchase whatever beckman apparel you would like through them. It can be customized by your program.
• You can work with admin to use district funds to help buy additional uniforms for players in need.
• Delivery / supply issues with all vendors. Steve Pauley with BSN is doing a good job to solve issues from orders in the past.
• Any booster ordering through BSN will automatically get the discount.
• BSN is requested ordering 3 months lead time prior to the start of season.

Online Spirit Wear Webstore for Fans, Students & Staff

Click HERE to check out the Beckman High School webstore for Spirit Wear! The options are endless and will set all of your families up with Spirit Wear they'll be proud to show off!

• Multiple Logo options available (even for specific sports & activities: Football, Basketball, Dance, etc.)
• Multiple Apparel options available
• You get the power of choosing what logo you want on the item of clothing you want!

Process for In-Season & Off-Season Coach Stipends

• What is the process for In-Season versus Off-Season Stipends for Coaches?
  • IN-SEASON STIPENDS: ​Booster programs are not responsible for the in-season stipends that the district has allocated for that sport, please check with the Athletic Directors regarding the number of stipends for your sport, as the number of stipends can vary.
  • OFF-SEASON STIPENDS: In the off-season, the Booster Clubs need to submit (via email or memo format) Stipend amounts to the Athletic office in order for them to be paid.  The District then calculates the benefits (if applicable) off of those requested amounts and pays the coach(es) on the Booster Club's behalf.  They will then invoice the Booster Club for the total amount paid out for that season (which will include the requested Stipend amount, plus benefits, if applicable).  
• Do Assistant Coaches get stipends?
  • Only a Varsity Assistant gets a district stipend during the season.  Any additional assistants in the program must have their stipends covered by Boosters only (not to exceed $599.00).
• Is there a set amount for In-season and Off-season or does each Booster determine the amount?​
  • In-season stipend amounts are set by the district, and vary by sport. Please check with the Athletic Directors for the stipend amounts for your coaches.  In the off-season, Boosters can pay a coach up to, but cannot exceed their in-season stipend amount, for each off-season.  Boosters may not be able to pay full stipends because of budget constraints, etc., so Boosters must communicate with the Head Coach regarding how much can be budgeted for stipends in each off-season. Boosters must work with the Head Coach on how those funds will be allocated to the coaching staff.
• How do I request an Off-Season Stipend for my Coach(es)?
  • OFF-SEASON STIPEND REQUEST DEADLINES (the sooner the better!):

    • FALL – Oct. 31

    • WINTER – Jan. 31

    • SPRING – Apr. 30

    • SUMMER – N/A - Programs during the summer pay for Coaches Stipends so there is no need for Boosters to cover.

  • IMPORTANT INFORMATION WHEN BUDGETING FOR OFF-SEASON STIPENDS:​​​​​
    • When in the process of getting Booster Board approval on the amounts for off-season stipends, you must also take into account that benefits will be tacked on to the stipend amounts by the District. You may see up to 15% added to a stipend amount depending on a Coaches employment status with the District (Walk-on Coach, Certificated Employee or Classified Employee).

  • Please reach out to the Athletic Directors to get specific information regarding your coaches maximum stipend amounts and/or employment status.

  • OFF-SEASON STIPEND REQUEST EMAIL TEMPLATE:
    • When you are ready to send us your Off-Season Stipend requests, please send the following email:

      • TO: kmorrison@tustin.k12.ca.us

      • CC: pbushong@tustin.k12.ca.us; sfischel@tustin.k12.ca.us; msalas@tustin.k12.ca.us & Your Booster Board (whoever is listed at the bottom of the email you are typing - President, Treasurer, Secretary, etc.)

      • SUBJECT OF EMAIL: Beckman XXX Booster Club - Off-Season Stipend Request (FALL 2023… or whichever season you are requesting)

      • BODY OF EMAIL:

        Kori,

        The Beckman XXXX Booster Club would like to request Off-Season Stipends for our coach(es).

        Please refer below to the Coach(es) named & stipend amounts for each for [TYPE SEASON HERE - FALL, WINTER or SPRING]:

        Coach XXX - $XXXX.XX

        Coach YYY - $YYYY.YY

        These Off-Season Stipend amounts have been approved by our Booster Board, per meeting minutes, dated [XX/XX/20XX].

        Thank you,

        Beckman XXX Booster Club

        XXXXX - President, YYYYYY - Treasurer and ZZZZZ - Secretary

 

• Click HERE for the List of Coach Stipend Amounts by Season

Weight Room Stipend Invoices - To be paid by Booster Clubs

Budget for weight room is based upon number of athletes and how often they use it. We use an outside vendor, Compete Performance for weight room. They provide insurance, handle payroll for weight room coaches, and don’t technically work for the district. Cost used to be about $50 per student. Fees have increased and it’s now up to about $60 per student.

• Weight room is limited based upon spacing available. For most sports, it is Varsity only in weight room.
• Olympic lifting trained coaches working with the athletes. Certified level 1 or 2 coaches.
• Weight room invoices will be sent out to coaches every off-season for their use in the weight room.

End of Season Banquets

Please always keep in mind that $35 is the max allowed to be charged per person to attend End of Season Banquets.

Coaches and players should not be charged, and should be paid for by the Boosters.

$35 max per person means that if you choose to go to a facility, or use a caterer, that charges more than $25 per person, the Booster Club is responsible for subsidizing the additional cost (so make sure you have budgeted for these excess funds.)

Try to consider other creative ways to cut costs:

• Outdoor picnic - In the Beckman Quad or at a park
• Dessert only - After awards in the PAC
• Pool party at the Beckman Pool - Have a Taco Guy (see El Gordito above).

NOTE: If you are considering having your banquet on campus, you will need to reserve soon. It is difficult in the Spring to reserve the PAC because of other activities that need to be held there. If you need help with facilities (lights, locations etc...) reach out to Super Boosters or Athletic Directors.

Catering Options

There are restaurants & caterers that will work with you for catering if you let them know what your budget is. Here are some options that have been used successfully by Beckman Booster Clubs:

• Newport Rib Company 
  • https://www.ribcompany.com/newport-location)
• Taqueria El Gordito Mexican Food (Taco Guy)
  • GREAT Food! They have catered multiple PTO luncheons for Beckman Staff.
  • Offers a full set up, for approx. $10.50 per person, that allows for people to go back for 2nd's, 3rd's and 4th's!
  • 415 N. Grand Avenue, Santa Ana, CA 92701
  • 714-482-8843 & 714-550-4686
  • Email: elgordito@taqueriaelgordito.com
• Kiros Catering
  • www.kiroscathering.com
  • Contact: Darbi Schennum / dschennum@kiroscatering.com / 949-217-2210
• Cafe 350
  • NAME: Maged (Michael) Gerges
  • EMAIL: mywgerges@gmail.com
  • WEBSITE: http://www.cafe350.com
  • CELL: 714-642-445

    • Michael is able to do anything you’d like: Breakfast Burritos, Food for bus trips, etc., Just give him your budget and he will stay within that, and provide healthy & delicious options. He will deliver in our area without fee, and can provide napkins, utensils, chafing dishes – basically everything you’d need for banquets

BALLOON ARCHES & TOWERS FOR SENIOR NIGHTS & banquests

For Senior Nights & Banquets, Booster Clubs have the option of ordering Balloon Towers and/or Balloon Arches from Beckman ASB. Orders must be received AT LEAST 2 WEEKS PRIOR TO EVENT.

Instructions:

• Download Order Form HERE
• Fill out Form and submit to the Front Office with a check made out to "Beckman ASB"

VARSITY LETTERS & PATCHES

Students who have received a Varsity Letter Certificates and Student-Athlete Certificates can collect their patches in the Atheltics Office on the following days/times:

• Days: Tuesdays & Thursdays
• Times: During BREAK only

LETTERMAN JACKETS